Purchase Order Form
The Purchase Order Form is available free below to download, modify and print for your church administrative office, Human Resources Dept., etc. 24 hours a day, 7 days a week to download at your convenience.
This sample form below for purchase orders can be used for your church or organization to control and track the purchasing of products and services from external suppliers.
The Purchase Order can help your church or organization to communicate to a supplier exactly what it is that you would like to purchase from them. By using this form, you can:
- Track the delivery of goods and services from suppliers
- Control project expenditure by placing an approval process
- Ensure that suppliers deliver exactly what was ordered
- Report the status of your procurement to management
Use this form when you need to order goods or services from external suppliers. By completing this form, you can get signed pre-authorization from your management team before the purchase. Then, you can track the delivery of your purchase knowing that if anything goes wrong throughout the process you have solid proof of exactly what was ordered.
Your church can use this form to ensure that they always receive exactly what they ordered from their external suppliers, and ensure a quick and easy ordering process.
The form for purchase orders below includes:
- Company Name (Church or Organization's Name)
- Company's Address
- Company's Phone
- P.O. Number
- To: (Name, Company, Address, City, State, Zip, Phone)
- Ship To: (Name, Company, Address, City, State, Zip, Phone)
- P.O. Date, Requisitioner, Shipped Via, F.O.B. Point, Terms
- Quantity, Unit, Description, Unit Price, Total, Subtotal, Sales Tax, Shipping and Handling, Other, Grand Total
- Purchase Order Process Instructions
- Send all Correspondence to: (Name, Address, City, State, Zip, Phone, Fax)
- Authorized Signature and Date - Insert the signature of the person authorizing the purchase.
As previously noted, the form for purchase orders help you to tell a supplier exactly what it is that you wish to purchase from them. You can clearly specify the delivery details, billing information and order details for your supplier. Once completed, this form is issued to monitor the suppliers fulfillment of the order. By specifying the items that you want to procure, on a form for purchase orders, you can ensure you have clearly communicated your request to the supplier.
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Note: These sample forms are meant to serve as example forms and should not be construed as legal documents. Please contact a legal professional for legal language for your specific organization.
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