Gift Acceptance Policy (Sample)
The Gift Acceptance Policy (Sample) is available free below to download, customize and print for your church administrative office, Human Resources Dept., etc. 24 hours a day, 7 days a week at your convenience.
What is a policy for accepting gifts?
The policy for accepting gifts is a well written policy that guides the church or nonprofit organization on the types of gifts that it can accept and educates the staff and board as to critical issues triggered by certain gifts.
A well written Gift Acceptance Policy can help manage the expectation of donors, (while treating them with respect) and at the same time serve as a guidance for the board and the staff members who are on either the asking or receiving end of the contributions
The policy below for accepting gifts includes:
- Church Name and Policy Title - Insert your church name in the sample policy and then edit as needed specific to your church.
- Cash - Checks should always be made payable to the church rather than to an individual who represents the church.
- Publicly Traded Securities - Readily marketable securities, such as those traded on a stock exchange, can be accepted by the church. Gift securities are to be sold immediately. For gift crediting and accounting purposes, the value of the securities will be taken to be the average of the high and low on the date of the gift.
- Real Estate - Gifts of real estate will be reviewed by a designated Board Committee before the Board of Directors votes to accept such. (See policy below for more on Real Estate.)
- Life Insurance - The church will accept a life insurance policy as a gift only when it is named as the owner and beneficiary of the policy.
- Tangible Personal Property - Gifts to the church of tangible personal property should have a use related to the church’s tax-exempt purpose(s). (See policy below for more on Tangible Personal Property.)
- Charitable Trusts - The church will not act as trustee. The administration of these trusts should be performed by a bank trust department or other trustee selected by the donor.
- Bequests - The church will refuse to accept (disclaim) any bequest that might prove to be more of a cost than a benefit.
- Signatures - Senior Pastor and Secretary's Signature
- Revised Date - Insert date revised if applicable.
It's very important to have a policy like the one below on accepting gifts to keep in compliance with church laws and to keep staff and board informed.
Click on the link to download the policy for accepting gifts below:Gift Acceptance Policy (Sample)
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Note: These sample forms are meant to serve as example forms and should not be construed as legal documents. Please contact a legal professional for legal language for your specific organization.
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