Fraud Prevention Policy (Sample)
The Fraud Prevention Policy (Sample) below is available free to download, customize and print and use as a tool for your church administrative office, HR Dept., etc.
This sample policy is great to have to use as a tool to create one for your church if you don't have one.
Fraud is scary word but has to be made a possibly in every church whether they want to believe it or not. Most churches will never have this problem but take the necessary steps in your policies to make sure that your church never becomes a victim of this crime.
This policy below for preventing fraud includes:
- Counting - Fiduciary responsibility shall be exhibited in counting congregational funds. In order to suitably handle church monies, the following procedures will be adhered to when counting and handling collections: Persons who participate in counting and recording the offerings will be trained for that purpose. Counting volunteers shall be members and in good standing and have a demonstrated history of regular giving. The Treasurer, in consultation with the Pastor, shall appoint and train counting volunteers...(See policy for rest on Counting.)
- Audit - An annual audit/review of the church’s financial accounts will be conducted at the close of each fiscal year. The Board of Directors shall determine on a yearly basis if the audit/review will be conducted by an external organization or by an internal committee.
- If an audit/review is to be conducted, any cost of said audit/review shall be considered an administrative expense and will be paid out of the General Fund. This expense should be reflected in the proposed budget for each fiscal year.
- If an internal committee is established, the Board of Directors shall appoint at least two members of the congregation who aren’t currently Board members will work on the review in conjunction with the Treasurer. When an audit/review is done by an internal committee, the review will consist of inspecting compliance with the established Financial Operating Procedures, reviewing financial control policies, and verifying the bank reconciliations and other financial reports.
- The scope of an external audit/review shall be determined by the Board of Directors and sent in a Letter of Engagement prior to the start of the audit/review.
- The results of the audit/review shall be presented to the Board of Directors and then made available to congregation at the Annual Congregational Meeting.
Fraud Prevention Policy and Procedure (Sample)
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Note: These sample forms are meant to serve as example forms and should not be construed as legal documents. Please contact a legal professional for legal language for your specific organization.
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