Organizational Tips for a User-Friendly Office

Do you need some organizational tips for your office to make it more user-friendly? If yes, then take a few minutes to read the tips below to help save your time and make your life a little easier in the office.

There are free banners below for your special church events or even for your very own personal use to download and print.

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Contents-At-A-Glance

Organizational Tips for a User-Friendly Office
Pastor Appreciation Month Ideas
Banner Templates for Church...
FreeChurchForms.com New Web Pages with New Forms
Shepherdbase (Church Membership Database) Special
FCF (Free Church Forms) CD
Church Office Package – Special Limited Offer
Free eBook - ”Top 10 Tips on How to Organize Your Office”
FreeChurchForms.com Table of Contents

Organizational Tips for a User-Friendly Office

You will have increased productivity by creating an organized workspace. Here are just a few organizational tips:

• Organize To-Do-Lists - If you have a project that you know you will have to do soon don't leave it on your desk because it will get covered up by something just as important. Set up a tickler file (anything that will hold the hanging folders but not too big) with 43 hanging folders, label 31 files "1" through "31" for the days of the month. You can use Avery's big white labels to make your numbers stand out and more visible. Label the remaining 12 folders January through December. Put the numbered folders behind the current month, and as the day passes put that number behind the next month. File any papers that require action in the appropriate folder. You'll never misplace papers again!
• Organizing File Cabinet - Go through your file cabinet(s) and put away older files or at least de-clutter until a later time. Get five sturdy boxes and label them "Store", "Put Away", "Give Away", "Toss" and "Belongings Here". As you get free time you can go to the boxes and sort through them and you will be clutter-free before you know it!
• Keep Your Desk Clear - This is very important so you won't be losing your paperwork all the time. Do not keep anything on your desk that you don't use daily. That doesn't mean that you can't keep them close at hand. Keep these important papers in a binder, and put Avery tabs or labels in your binder to easily mark what each daily project is.
• Use Calendar on PC and/or Sticky Notes - Make sure you don't forget something else by having a calendar on your computer that will remind you of projects, church events, etc. If you don't have a calendar then use sticky notes to make sure you don't forget these very important projects, events, etc.
• You Need Software - In this day and time they have come up with so many great ways to save your time via software. I'm very fond of Microsoft Office Professional (link below) because they have so many programs that meet all the office needs. MS Office Professional includes Word (professional looking documents/forms), Excel (eye-catching spreadsheets and charts), PowerPoint (impactful presentations), OneNote (organizes notes and information), Outlook (manage calendar and email), Publisher (professional-quality marketing materials), and Access (manages databases like Shepherdbase).
  Shepherdbase (Church Membership Database) was created in MS Access and will help save your time by tracking church membership information, contribution records, church attendance and much more.
  Any software that will make your life easier in the office is a plus and is well worth the money in my book. :)

My advice to the church secretaries or any office personnel would be to take the time to learn how you can be more organized by exploring new programs and learning how to use them - one day you will be glad you did! :)

You can click the link below that leads to Amazon's Microsoft Office programs if you need more information.

Microsoft Office Professional 2010 Key Card 1PC/1User [Old Version]

Pastor Appreciation Month Ideas

• Give Pastor a Plaque - A plaque is a way to show Pastor love and appreciation. I have created a plaque you can print and download below and insert in a beautiful wooden frame.
  Click Here to download the Free Pastor Appreciation Plaque.
  
• Send Pastor Encouraging Letters - On Sunday before Pastor Appreciation Day, hand out stamped envelopes addressed to the Pastor to each church member. Attach a letter to the self-stamped envelope inviting them to write to write and mail a personal note of encouragement and appreciation to the Pastor that week. A hand-written note conveys so much to a Pastor letting them know how much you appreciate them and that you are praying for them. These kind of gifts don't cost much of nothing but is well treasured for many years.
• "October Pastor Appreciation Month" Banner - It's always special to have a banner up in the church to make sure nobody forgets this month is dedicated to Pastor(s). Click here to download the free "October Pastor Appreciation Month" Banner.

Banner Templates for Church...

These banner templates include:

• "Celebrate"
• "Congratulations"
• "Congratulations Class of 2014"
• "Congratulations on Graduation"
• "Happy Birthday"
• "Happy Labor Day"
• "October Pastor Appreciation Month"

Click Here to download and print the Banner Templates.

FreeChurchForms.com New Web Pages with New Forms

• Pastoral Administrative Assistant Job Description

• Associate Pastor Job Description

• Office Manager Job Description

• Church Accountant/Bookkeeper Job Description

• Pastor Appreciation Month Letter for Members

• Pastor Appreciation Plaque

• Banner Templates (7)

Shepherdbase (Church Membership Database) Special